Eva's Mobile Notary - Traveling Notary Public and Apostille Services
My Blog

How to Write a Professional Letter

When writing a professional letter, it's important to use the correct format. This means including the addresses of the sender and recipient, and using the proper salutation and closing.

There are many occasions when a professional letter is appropriate. These include an application letter, a thank you letter and a letter accepting or declining a job offer.

Every professional letter should contain the following, in this order:

-Sender's address
-Recipient's address (also called the inside address)
-Salutation (e.g. "To Whom It May Concern")
-Closing (e.g. "Sincerely")
-Enclosures (Type the word "Enclosures" if there are other   documents included with the letter, e.g. your resume. You may   list the documents when more than one is included.)

Typist's initials if you did not type the letter yourself

The body of your letter should be single-spaced and left-justified.

There should be a blank line between paragraphs. 

The body of the letter should contain:

First paragraph: A friendly opening followed by a statement of the letter's main point.

Second paragraph: Justification of the main point's importance.

Third paragraph: Through penultimate paragraphs Supporting information and details justifying the main point's importance.

Closing paragraph: A restatement of the letter's purpose and a request for a specific action, when relevant.

Here are some other tips for writing a winning professional letter.

  • A professional letter should be diplomatic and respectful.
  • A professional letter should be concise. Readers generally want to get to the bottom line without going through a lot of fluff.
  • A professional letter should use a standard font. Times New Roman is the most widely accepted font, and letters are generally typed in a 12-point size.
  • A professional letter must have correct grammar, punctuation and spelling. Use a colon (:) after the salutation and a comma (,) after the closing.

Always check your letter thoroughly for errors before sending it.

12 Comments to How to Write a Professional Letter :

Comments RSS
v on Sunday, May 12, 2019 3:56 AM
Reply to comment

vipin kumar on Sunday, May 12, 2019 9:37 PM
Reply to comment

pcdpharma on Wednesday, May 15, 2019 3:45 AM
Reply to comment

frantastic on Thursday, May 16, 2019 12:28 AM
Great Post! It is good to consider.Keep up the good work!You can also check our too.
Reply to comment

Mirza Sadaqat on Thursday, May 16, 2019 5:00 PM
Thanks you for sharing valuable information
Reply to comment

ilamindia on Friday, May 17, 2019 2:55 AM
The BBA Logistic Management degree would help a student specialize in logistics and other related domains like inventory management, warehousing, transportation & many more. Visit Here: http://www.ilamindia.in/bba-logistic-and-supply-chain-management-3year.php
Reply to comment

Data Entry Specialist on Monday, May 20, 2019 3:31 AM
Thanks for sharing a nice post..
Reply to comment

Nancy Bates on Monday, May 20, 2019 6:20 AM
Thank you for your content, similarly we too have the same content-https://www.staunchevents.com/neurology-rehabilitation
Reply to comment

akash bansal on Tuesday, May 21, 2019 3:18 AM
Thank you for giving this knowledge, it is very important knowledge for creating professional letter in company.
Reply to comment

Escorted tour in Corsica on Tuesday, May 21, 2019 1:54 PM
Interesting and helpful post. Thank you
Reply to comment

Skycap Financial Reviews on Friday, May 24, 2019 2:52 AM
It’s for this reason that alternative finance companies like Skycap Financial Reviews which specialize in short term loans—introduced a free program to teach money basics to its clients.
Reply to comment

Kris Thorkelson on Friday, May 24, 2019 2:53 AM
The Canadian machine company has been rocking the industry for more than a decade. This is thanks to the skilled portfolio of Kris Thorkelson that bring the best quality of services to the company lifespan time.
Reply to comment

Add a Comment

Your Name:
Email Address: (Required)
Make your text bigger, bold, italic and more with HTML tags. We'll show you how.
Post Comment
Website Builder provided by  Vistaprint