When writing a professional letter, it's important to use the correct format. This means including the addresses of the sender and recipient, and using the proper salutation and closing.
There are many occasions when a professional letter is appropriate. These include an application letter, a thank you letter and a letter accepting or declining a job offer.
Every professional letter should contain the following, in this order:
-Recipient's address (also called the inside address)
-Salutation (e.g. "To Whom It May Concern")
-Closing (e.g. "Sincerely")
-Enclosures (Type the word "Enclosures" if there are other documents included with the letter, e.g. your resume. You may list the documents when more than one is included.)
Typist's initials if you did not type the letter yourself
The body of your letter should be single-spaced and left-justified.
There should be a blank line between paragraphs.
The body of the letter should contain:
First paragraph: A friendly opening followed by a statement of the letter's main point.
Second paragraph: Justification of the main point's importance.
Third paragraph: Through penultimate paragraphs Supporting information and details justifying the main point's importance.
Closing paragraph: A restatement of the letter's purpose and a request for a specific action, when relevant.
Here are some other tips for writing a winning professional letter.
Always check your letter thoroughly for errors before sending it.